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Training, Tip Sheets and Guidance

Below are some helpful resources for organizing and managing your department's records.

Records Management Workshops 

As a public institution, Sinclair College must comply with laws governing public records. Effective compliance can only be achieved through proper records management. Departments may request a 1-hour workshop lead by Sinclair's Records Management office to help staff become more knowledgeable about policies, legal requirements, and best practices concerning retention, management, and disposition of records in their care. Participants will also learn practical tips and techniques for organizing electronic records.

Email Records Management or call 937-512-2319 to schedule a workshop.

The Information Lifecycle
This graphic details the consistent management of information (physical or digital) from creation to final disposition or permanent storage. It serves as a visual representation of how retention schedules help you manage your records.

Digital File Management Recommendations
Guidance on naming and organizing digital department records.

Physical File Management Recommendations
Guidance on labeling, organizing, and packing physical department records.

Recorded Content Retention and Guidelines
Guidance on retention periods for types of recorded content, such as recorded Zoom meetings. This guide also goes over digital storage options, and when and why you should record.

For more information, email Records Management or call 937-512-2319.