LIVEWELL at Sinclair: Wellness Program and Events

Both HeathWorks and Sinclair are committed to protecting your privacy.  Below are statements from both organizations to reinforce this commitment.

HealthWorks:  No other entity except HealthWorks will have access to your personal information without your written permission. Data is stored on a secure, HIPAA compliant database.  Data backups are performed throughout the business day, are encrypted, and moved offsite nightly.  Within 30 days of the end of the HAT program year, the files are permanently wiped.  This means anything documentation submitted will be gone.  Once the documentation has been deleted, reports of completion status will be available, but there will be no access to the actual documents.

Sinclair:  Per HealthWorks guidelines, Sinclair will receive only the following:

1. Notification of completion of action items so that an employee can receive the reward. No personal or health information is ever included.
2. Aggregate data for the college with no personal identifying information for the purpose of planning future health and wellness programs or information necessary for incentives, etc. (e.g., number of current smokers to determine if a smoking cessation program would be beneficial, etc.). 

The Health Activity Tracker is hosted by HealthWorks, our long-term partner in wellness activities. Full-time employees access this by visiting LIVEWELL@Sinclair, and clicking the Login to Health Activity Tracker button. This will take you to the HealthWorks portal. Log in with your existing HealthWorks login and password. (For first time users, instructions are provided). Once you’ve entered the portal, click on the tab for My Wellness and then the Health Activity Tracker. This will take you to the home page that describes activities and challenges that allow you to earn points. IMPORTANT: Always use the last 4 digits of your Tartan ID whenever you are prompted to enter the last 4 digits of your social security #.

LIVEWELL is a calendar year program.  The program resets each year on January 1 and ends on December 31.

When you click on the Login to the Health Activity Tracker button, you will land on the HealthWorks portal. There is a ‘forgot my password’ button that you can click to receive an email to reset your forgotten password.

The Health Activity Tracker keeps track of points earned for participating in activities such as preventative exams, wellness challenges, lunch and learns, and more. Following the activity, employees login to the HealthWorks portal and click on Health Activity Tracker to submit documentation supporting the activity, which is assigned a certain number of points. (For example, visiting your dentist earns 2 points, running/walking a 5K earns 1 point, growing a garden earns 1 point.)

HealthWorks requests two (2) business days to update your Health Activity Tracker. Points will appear under the user column on the far right side of your Health Activity Tracker. A grand total will appear at the bottom.

Yes! For full-time, benefit-eligible employees participating in the program, there will be an annual wellness reward. Rewards are associated with completing a set of requirements that include: (1) completing a Health Risk Assessment, (2) completing a biometric screening, (3) visiting a primary care doctor and (4) earning an additional 10 wellness challenge points by December 31st. With completion of these requirements, an eligible employee can receive $300.00.

To receive the annual wellness reward, you can submit your documentation and earn your points any time before the December 31^st year-end deadline.

If you complete the Health Risk Assessment, a Biometric Screening, visit your primary care doctor and earn 10 activity points documented in the Health Activity Tracker by December 31st, you will receive your wellness reward at the beginning of the next year.  (Please note: If a cash award is selected, this reward is taxable, but can also be put towards a Health Savings Account or Flexible Spending Account, if applicable.)

Go to your Health Activity Tracker on the HealthWorks portal and scroll to the activity for which you would like points awarded. Go to the Submit/View button to upload your documentation (png, jpeg or pdf only). The Health Activity Tracker explains the program and how many points you can earn. It will also explain what documents are necessary to verify participation. In addition, you will see your points accumulate in the “user points” column and there will be a grand total at the bottom of the webpage.

Generally an Explanation of Benefits document (EOB) or other documentation such as a receipt can be used. (You may also ask the provider to sign a note at a visit if needed.)

The LIVEWELL program is meant to benefit all employees – both full-time and part-time. Participation in wellness events and activities throughout the year is encouraged for all employees. The Health Activity Tracker, with associated challenges and rewards, is for full-time, benefit-eligible employees only.

For questions related to the LIVEWELL@Sinclair program, contact the Human Resources office at 937-512-2514 or email hrdept@sinclair.edu. For specific questions related to the HealthWorks portal or the Health Activity Tracker, please contact HealthWorks at 513-751-1288.