Graduation Process



Students will receive an email from the Office of Registration and Student Records during the quarter in which a student is enrolled in the final courses needed to complete his/her degree, certificate or short-term certificate. This email will simply confirm that the student has indeed registered for the necessary courses and that pending successful completion of those courses, can expect to receive his/her diploma or certificate at the end of the quarter. Once those courses have been completed successfully students will be graduated. They will receive their diploma or certificate through the US Mail in two to three weeks after the end of the quarter.
Important things for the graduating student to do during their last quarter:
o       Check with an academic advisor to ensure that your academic program is correctly recorded.
o       Check your email
o       Be sure that the Office of Registration and Student Records has your correct mailing address.

*The institution mandates, that prior to awarding a degree, certificate or certification, that all courses registered for must be completed whether those courses will or will not be used towards degree, certificate or certification requirements.  Also, if you have any outstanding obligations to the institution you will notbe be awarded your degree, certificate.

Participation in Commencement

Students earning their associate’s degrees will be offered the opportunity to participate in Sinclair’s annual commencement ceremony. Participation in the commencement ceremony is limited to those students earning associate’s degrees

Commencement will be held on Friday, June 10, 2011.  Information about the ceremony will be sent to participants approximately 30 days before the ceremony. Sinclair has one Commencement Ceremony each year at the end of Spring Quarter. Associate Degree applicants who will graduate during Fall through Summer quarters are eligible to participate in the Spring Quarter Commencement Ceremony. Certificate applicants are not eligible to participate in the ceremony. 


Summer Quarter Graduation and Spring Commencement Ceremony

If you anticipate graduating with an Associate Degree during Summer Quarter, you may attend the preceding Spring quarter Commencement Ceremony.  We must be contacted by May 6, 2011 for the 10-11 ceremony.

Click here for frequently asked questions about graduation.



There is a fee of $5.00 to replace Diploma or One-year certificate or Short-term certificate or Specialized Course certification.  You may mail the replacement form to the Office of Registration & Student Records along with the appropriate fee or you may fax your completed form to the Office of Registration & Student Records (FAX number: 937-512-3456).  If you choose to FAX the completed replacement form, the credit card information must be completed as the form of payment. 

Click here for replacement form

For assistance call (937) 512-3000, Monday through Thursday, 8:00 a.m. - 7:00 p.m. EST and Friday, 8:00 a.m. - 5:00 p.m. EST (4:30 p.m. during Summer quarter) or email questions to .