Table of Contents

I.

College Purchasing Policy

 

 

II.

Organization and Objectives

   

 

A. Department Objectives 
B. Authority for Procurement
C. Authorized Purchases
D. Unauthorized Purchases
E. Competitive Bidding

 

 

III.

General Practices, Procedures, and Policy

   
 

A. Non-Discrimination Policy
B. Affirmative Action
C. Standardization
D. Sales Tax
E. Personal Purchases
F. Personal Gifts
G. Purchases for Printing
H. Warranties
I.  Maintenance Agreements
J. Conflict of Interest
K. Demonstration of Sample Material
L. Office of Contract Compliance

   
IV. Receiving and Inspection
   
  A. Receiving
B. Requisitioning Department
C. Returning Materials
   

V.

Funding & Requisitioning

 

A. Funding
B. Account Charged
C. Requisition to Purchase
D. Requisition - Approval Process
E. Requisition - Special Approvals

  

 

VI. Vendor Information and Selection
   
  A. Vendor Selection
B. Sales Representatives
C. Communication with Vendors
D. Catalogs and Literature
   

VII.

Request for Quotations

   

 

A. Bidding Requirements
B. Specifications
C. Errors in Bids
D. Exceptions to Bidding Requirements
E. Facsimile (FAX) or Electronic Mail (E-mail) Bids
F. Rejection of Bids
G. Construction and Renovation
H. Prevailing Wage Law

 

 

VIII.

Purchase Contracts

 

A. Purchase Orders
B. Procurement Cards
C. Purchases Requiring Prepayment
D. Blanket Purchase Orders
E. Check Requests
F. Unscrupulous Business
G. Modification or Cancellation of Order
H. Emergency Purchases
I.  Unauthorized Purchases 
J. Membership Subscriptions
K. Expediting Orders
L  Complaints

 

 

IX. Travel - College Approved Travel Policies
   
 

Travel Policies provide:

  • Introduction and Overview
  • Monthly Auto Mileage Expense Report
  • Mileage
  • Request for Travel Requiring Advance Approval
  • Meals - Domestic Travel
  • Airfare
  • Reimbursement
  • Transportation Fares
  • Other Expense
  • Registration Fees
  • Conference Materials
  • Round Trip Mileage Chart

 

 

  Exhibit A - Waiver of Competitive Bidding Form