ANGEL SEMESTER PROCESS: How Courses and Accounts Get Created.
COURSE SECTION (SHELL) CREATION
A new, blank course shell is created every single quarter for every single section running in a particular quarter. It is up to faculty discretion whether to use the shell or not.
COURSE SECTION (SHELL) ACCESS:
Faculty have access to their course shells on the first day of registration, while students don't generally get access until the 1st day of the quarter.
HOW FACULTY ARE ENROLLED IN COURSE SECTION
The snapshot or upload process uses Colleague to determine the shell "owner" or faculty member (designated and entered into Colleague by the department chair) by using the first instructor showing (also known as the instructor of record) in colleague. Only the first instructor showing can be picked up and put into a section; if more than one faculty need access, the "owner" may give shared access to the course through the "Manage" area of the course.
NOTE: If no "instructor of record" shows in Colleague, the course shell still gets created and students will get access, but the course will not show an instructor until one is entered into Colleague.
Students are uploaded directly into their course shell (information pulled directly from Colleague) the 1st day of the quarter. After the initial upload, the system is updated (pick up new registrations, drops, and changes) once each morning (8:00 a.m. ) throughout the quarter. Students are dropped from their courses the same way.
LONG-TERM COURSE SECTION ACCESS
Angel courses will remain available to faculty for 2 years after the course completion date and for 30 days after course completion date for students.
UPDATING COURSE MATERIAL
It is the instructor's responsibility to copy course data/material from one quarter's shell to the next. It is also the instructor's responsibility to keep a backup or archive of their course data. Web Systems performs system-wide backups which are primarily used to restore the entire environment, not a single course.
FACULTY SEMESTER MAINTENANCE ISSUES
1) Perform a semester (at minimum) course backup and download it to your hard drive.
2) Peform a course copy from one semester's section to the next.
3) Add shared instructors as necessary.
NOTE: some faculty may prefer to have multiple sections of a course (for example, all of their ENG 111 students) pushed into one shell. We currently don't have a process to handle this.