The purpose of these policies, procedures, and services is to help you succeed as a student at Sinclair. Please carefully review and address any questions you might have to your instructor or the contacts provided below.
Tutorial ServicesYou may be eligible for free educational assistance if you are enrolled for credit. Contact Tutorial Services in the Library (lower level Building 7) or call 937-512-2792. Tutoring information also is available at http://www.sinclair.edu/support/tutor. Tutoring is usually not provided for 200 level courses that have a prerequisite or for Academic Foundations courses in which there are tutors. Tutoring and supplemental instruction are also available through the Tutoring and Learning Center in the Library adjacent to Tutorial Services. Additional information may be obtained by calling 937-512-4506 or by accessing their website at http://tlc.sinclair.edu. Additional assistance is available to eligible students through the Office of Disability Services, Room 10421, or call 937-512-5113. You are responsible for informing your instructor of any instructional accommodations and/or special learning needs at the beginning of the quarter.
English as a second language (ESL) course information is available in Room 10-444 (or call 937-512-3099). This is in addition to a variety of provided services, including admissions, registration and financial aid assistance for all Sinclair students who have English as a second language.
Important College Dates
Please check the listing of important college dates contained in the Quarterly Class Schedule including withdrawal dates, application date for graduation, etc. You may also find these dates on the web portal at my.sinclair.edu, using the “Campus Calendar” tab.
Dropping a Course
If you drop a course during the fall, winter and spring quarters within the first eight calendar days (including Saturday and Sunday), you will receive a 100 percent refund and no record of a grade for that course. Deadlines for summer courses and short-term, nonstandard courses have different drop deadlines. Consult the Quarterly Class Schedule or electronic Campus Calendar for these deadlines. If you drop a course after the first eight calendar days but before the last day to withdraw, you will receive a “W.” You may not drop a course after the last day to withdraw. Consult the Quarterly Class Schedule or electronic Campus Calendar for specific deadline dates.
You may also drop courses by calling the Office of Registration and Student Records (937-512-3000 or 1-800-315-3000), online using “Web Advisor” at http://my.sinclair.edu (please print copy of end of transaction confirmation screen), or accessing the telephone registration system (937-512-5454). If you call the Office of Registration and Student Records, make sure you ask that a copy of the drop form be mailed to you.
Withdrawing from College
If you decide to withdraw from all of your courses during the fall, winter and spring quarters within the first eight calendar days (including Saturday and Sunday), you will receive a 100 percent refund and no record of grades for the courses. Summer terms have different withdrawal deadlines. Consult the Quarterly Class Schedule or electronic Campus Calendar for these deadlines. If you withdraw from your courses after the first eight calendar days but before the last day to withdraw, you will receive “W” grades. You may not withdraw after the last day to withdraw. Consult the Quarterly Class Schedule or electronic Campus Calendar for specific deadline dates.
You may also withdraw from all of your courses by calling the Office of Registration and Student Records (937-512-2736), online using “Web Advisor” at http://my.sinclair.edu (please print copy of end of transaction confirmation screen), or accessing the telephone registration system (937-512-5454). If you call the Office of Registration and Student Records, make sure you ask that a copy of the withdrawal form be mailed to you.
Late and audit registration will be the week before classes begin. During this period, you may register for, or add, any class that is open. A late fee of $30 will be assessed if you register after the on-time registration ends. This late fee does not apply to audit courses. After the beginning of the quarter, you will not be permitted to register for any course that has already met for the first time. Distance Learning courses begin at 8 a.m. on the first day of the quarter. No Distance Learning course may be added once classes begin.
You may register to audit a course during the week before classes begin. YOU MAY NOT CHANGE FROM AUDIT TO CREDIT, NOR CREDIT TO AUDIT STATUS ANY TIME IN THE REGISTRATION PROCESS. You will not receive credit for classes you audit, nor can you qualify for veterans benefits for classes you audit.
Attendance
You are expected to be present at all class sessions. If you must be absent, it is your responsibility to contact your instructor and ask if missed assignments can be completed. Excessive absences and work not completed may affect your final grade, financial aid, and VA benefits.
The attendance policy can be found in the student handbook at:
Administrative Withdrawal
You may be administratively withdrawn from a class by your instructor for nonattendance. He or she must advise you in writing at the first class meeting what attendance record would constitute cause for administrative withdrawal. If you do not attend the first class, it is your responsibility to obtain a copy of all materials distributed at the first class meeting.
You may also be administratively withdrawn from classes as a result of a student judicial affairs hearing with either the Manager, Student Judicial Affairs or the Student Judicial Affairs Hearing Panel. Administrative withdrawals may be made when it has been determined that your presence on campus is potentially detrimental to the college, faculty, staff, students or yourself.
Grades
Grades will be available the first Wednesday after the end of the quarter. Students should choose one of the following ways to access their grades:
- E-mail — A grade report will be e-mailed to all students by way of their My.Sinclair e-mail address. Grades will be e-mailed as soon as all grades for the term are received. If an official grade report is needed, students should access their grades by way of their Web Advisor account.
- Web Advisor — Students may get an official grade report through their Web Advisor account. Web Advisor is accessed through the My.Sinclair portal. Grades can be found by clicking on the “Grades by Term” link within Web Advisor. The “Grades by Term” screen will contain the student’s name and should be considered an official grade report.
- Telephone — Students may call 937-512-5454 or 1-866-512-5454 to access their grades. Students should follow voice prompts to get their grades. If an official grade report is needed, students should access their grades by way of their Web Advisor account.
| Letter grades are issued at the end of each quarter: | ||
| A - Excellent | I - Incomplete (unusual circumstances by contract only) | |
| B - Good | P - Pass | |
| C - Average | N - Progress | |
| D - Passing | S - Satisfactory | |
| F - Failure | U - Unsatisfactory | |
| X - Audit | Y - Proficiency Credit | |
| W - Withdrawal | Z - Nonattendance | |
Student Behavior Guidelines
Treat your classes as you would a desirable job. The instructor is a team leader and your fellow students are coworkers. Everyone must work together to complete learning objectives. These behaviors are expected of you:
- Attend all classes on time.
- Respect the rights of others to contribute by listening attentively. Show consideration for students, instructors and other college employees.
- Participate appropriately and actively on topics presented in class.
- Complete your assignments on time.
- Ask for feedback from your instructors and peers to insure progress toward learning objectives. Resolve problems by immediately discussing issues with your instructors and/or peers.
Your student rights and responsibilities are detailed in the Sinclair Community College Student Judicial Affairs Handbook available in Student Leadership Development/Student Judicial Affairs, Room 8025 or online at http://www.sinclair.edu/student/leader/pub/handbook/sjh.pdf.
Safety and Security
You may access the Campus Police website at http://www.sinclair.edu/police for information on safety, crime reports/statistics, the department’s annual report, and other services. For more information, contact the Campus Police Department in Building 7, Room 7112 or call 937-512-2534.
Academic Advising Center
You are encouraged to meet with an academic counselor early in your studies at Sinclair. Academic counselors are available to assist you in understanding your degree requirements, selecting courses, transferring to other institutions, etc. In addition, prior to taking any action that will impact your schedule, (e.g., dropping or adding a course) it is strongly recommended that you see your academic counselor. All advisors are located in the Academic Advising Center, Room 11-346. The Advising Center phone number is 937-512-3700.
Other Counseling
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Counseling Services
Room 10424
937-512-2752
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Career Services
Room 10313
937-512-2772
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Testing Center
Exams are administered on a walk-in basis only at the Testing Center in Room 10445. You must present a Tartan ID Card, driver’s license, or state issued photo ID at the time of testing. You may have to wait during peak periods (lunch time, after 4 p.m., midterms, and finals). You may call the Testing Center at 937-512-3076 to verify that your exam is on file and ready to be administered. Children are not permitted in the Center and may not be left unattended in the lobby. Please visit the website at http://www.sinclair.edu/services/enroll/testing/index.cfm for additional information.
Late Registration and Change of Schedule
