1. FOR FINANCIAL AID STUDENTS: Prior to submitting this request, check with Financial Aid Office to see what effect dropping your class will have on your aid.   If the appeal is granted, this could result in the student owing for the class, books purchased and/or refund received.
   
2.  You must formally drop the course (s) for which you are requesting a refund.   The Committee will not consider a refund request for any course not dropped or any course with a grade other than a “W”.
   
3. The Committee will not consider refunds for courses dropped for work related reasons (e.g. promotions, added hours, shift changes, etc.)   The Dean of the division will attempt, if possible, to place you in another section of the same course that is more compatible with your work schedule, but you must contact that particular division.
   
4. The Committee will not consider requests for drops occurring later than halfway through the quarter.
   
5. Requests for refunds must be submitted within twelve (12) months of the date the student withdraws from that particular class.
   
6. The Committee will consider refund requests if your withdrawal is based on a medical emergency involving yourself or a medical emergency or death involving a member of your immediate family, such as a mother, father, sister, brother or child. Grandparents are not considered immediate family for a refund.

•  Partial refunds will be given based on the date of formal withdrawal.
  
•  Your refund request must be accompanied by a Physician’s statement, on the Physician’s letterhead, verifying the medical condition, and the date(s) student is unable to attend class. In the case of a death of a family member, an obituary or other formal notice is required. 

7. The Committee will review and act upon all refund requests submitted. In addition to the situations described in item 6 above, the Committee will generally act favorably in instances of verifiable mistakes or errors on the part of the college. 
    
8. If you wish to mail form, return completed form along with documentation to: 

9. The Committee meets once per quarter and you will be notified of the decision by mail. Verify current address with Registration & Student Records Office.  

All submitted requests will be considered. Documentation to support your claim such as a Dr.’s statement on his/her letterhead may be faxed to (937) 512-2391 or mailed to the college c/o the Bursar’s Office. Emailed statements from your Dr. will not be accepted. 

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