Emergency Procedures Guide

Incident Response Plans - Dayton Campus

Below are summarized procedures to be used in the event of an emergency at the Dayton campus. These procedures are also located on the back of every classroom, lab and office door on campus. Similar procedures are located behind every door at all learning centers and Courseview Campus Center. Detailed procedures are available via e-mail by contacting  Sinclair Police at 937-512-2534.

Do you know what to do if an active shooter came on campus? Most people don't. Be in the know!

An active shooter is a person who is actively engaged in the killing or the attempted killing of people. In most cases, active shooters use firearms as their weapon of choice, while displaying no predetermined selection of their victims. Incidents involving an active shooter are fluid-like, ever-changing and place tremendous demands upon law enforcement as they deploy enforcement personnel in an effort to quell the shooter’s intentions to kill innocent individuals. It is the intention of this document to provide insight into what students, faculty and staff who find themselves involved in an active shooter scenario, may expect from responding law enforcement officials.

How you respond to an active shooter situation will be formulated upon several dynamic and personal limitations. Always keep in mind that there may be more than one shooter involved as well as multiple buildings. Although it may be difficult, always try to remain calm and project that calmness to your peers and to others with you at the time. Pay attention to any and all instructions which you may hear from law enforcement from a myriad of avenues.

In the event that an active shooter enters your classroom or office, immediately call Sinclair Police at 937-512-2700. If you are confronted and unable to speak, do not hang up the phone unless ordered to do so by the shooter. If you are unable to safely escape or hide, you may be able to negotiate with the shooter. Consider the following techniques:

  • Remain calm
  • Sound confident
  • Do not raise the tone of your voice
  • Do not respond defensively
  • Do not touch the person
  • Do not challenge the shooter
  • Do not accept the weapon if offered, instead ask that it be laid down
  • Do not invade their personal space (3-6 feet)
  • Engaging in a physical confrontation is always a last resort and should only be considered after all other options have failed.

In the event that the shooter is in the same building as you, determine if your room can be locked and if so, lock the door. If you cannot lock the door, ascertain if you can safely move to a room which can be locked, keeping in mind that a lock down procedure may already be in place. If you can safely exit the building without being seen, then do so. If you have successfully locked yourself in, cover any windows which may allow for sight into your room. If possible, call Sinclair Police at 937-512-2700, relaying pertinent information. Close window curtains, turn off lights and radios, be quiet and DO NOT activate any fire alarms. Should you be captured by the shooter, consider playing dead if there are other victims around you. Never look into the eyes of the shooter and obey all commands. As a last resort, you may have to engage in a physical altercation or flee on foot.

If the shooter is on the campus and is not near your location, run away from the threat as fast as possible, warning others as you go and in a direction away from the shooter. Assist in getting others into classrooms and offices which can be locked. Get everyone down on the floor and cover all window openings and doors with a direct line of sight into your location. Call Sinclair Police at 937-512-2700 offering your location, the number of persons in your room, and any relevant information. Turn off all lights and radios and remain quiet. Listen for announcements made over the Sinclair Emergency Broadcast System. Do not respond to unfamiliar voices as they may be the shooter attempting to lure you out of your position of safety. Respond only when you know you are speaking with a law enforcement officer.


  • If you observe a suspicious device, do not touch it or move it. (See SUSPICIOUS PACKAGES section)
  • Clear the area and call Sinclair Police immediately at 937-512-2700 or 937-512-2534.
  • If you are advised of a bomb by phone, note the date, time, location of the call and ask the caller where, when, how, why the bomb was placed. Ask if the caller is a student. Note the age, gender, speech pattern, attitude, background noises, accent, etc.
  • If you have caller ID, check to see where the call came from.
  • If the threat was received in the mail or by email, save all accompanying material and handle the envelope as little as possible. Note the return address or email address.
  • If a device is located, do not touch or move it and do not use a cell phone within 100 feet.


  • If you are out of doors, move to a safe location, inside is preferred.
  • Once inside, lock interior room doors, keep away from windows and doors, turn off lights and close window coverings. Get down out of sight behind furniture, etc. Sinclair Police will secure entrance doors to the buildings, as needed.
  • Remain in your place of safety until given the all clear signal by Sinclair Police over the Emergency Broadcast System (EBS).
  • Notify Sinclair Police at 937-512-2700 or 937-512-2534 and give the location and number of people involved. Other pertinent information, such as weapons, etc., is also helpful. Remain calm.
  • Get on the floor if a gunshot is heard.


  • Watch for falling objects and seek shelter, stay away from glass, overhead fixtures, bookcases, etc. Cover your head with your arms.
  • Evacuate only after things have stopped falling and tremors have stopped.
  • If outside, move away from buildings and watch for such things as downed power lines, streetlights, trees, etc.
  • If inside your vehicle, stay in an open area and remain inside your vehicle.
  • After an event, remain calm and be prepared for aftershocks. Do not use elevators to evacuate. Move injured people only if they are in immediate danger.
  • Do not smoke, or use matches or lighters.
  • Notify Sinclair Police of your location and of the number of people with you. Medical attention may be necessary.


  • Any staff or faculty member may issue an evacuation order for a classroom or an office. A full building evacuation will be issued by the Sinclair Police via the Emergency Broadcast System (EBS), or Dayton Fire. If evacuated, walk quickly but do not run. Avoid elevators and do not stop to use a restroom. Do stay with your group and report any missing people to Sinclair Police.
  • Handicapped individuals may need to be evacuated horizontally to another building.
  • Leave personal items behind, do not return to gather such items.
  • The last person out of a classroom, hall or office will lock the door behind them.
  • Proceed to a predetermined assembly area; Buildings 1-8 to the Third and Fourth Street lawn areas; Building 9 to Parking Lot E; Buildings 10-12 to the Third Street lawn area north of Building 10; Building 13 to Parking Lot K; Buildings 14 & 17 to Parking Lot B; Building 19 to Parking Lot I; Building 20 to Parking Lot M; 35 Eaker Street Building to the parking lot east of the building


  • Activate the nearest fire alarm pull station.
  • All people must evacuate. Refer to EVACUATION section. Examine structures for signs of damage and avoid them.
  • If you encounter smoke, best quality breathing air will be nearest the floor.
  • If you are on fire, Stop, Drop and Roll. DO NOT RUN.
  • If you have had training in the use of fire extinguishers and the fire is small, you may attempt to put out the fire, if safe to do so.
  • Contact Sinclair Police at 937-512-2700 or 937-512-2534.
  • Once outside, go to pre-determined assembly area as indicated in the EVACUATION section.


  • If corrosive or toxic substances come into contact with your skin, flush with running water for 15 minutes while someone else contacts Sinclair Police at 937-512-2700 or 937-512-2534.
  • Evacuate if necessary and go to predetermined locations. You not attempt to clean the spill unless trained and have protective gear. Secure the area by closing doors and windows, if time permits.
  • Check others for medical need and notify Sinclair Police if necessary.
  • If evacuated, remain at the predetermined location until released by police.
  • Additional information is available in the Hazardous Materials Management Guideline.


  • Notify Sinclair Police at 937-512-2700 or 937-512-2534 in the event of an exposure to human bodily fluids, also know as bloodborne pathogens.
  • If contact is made with skin, wash the area immediately with soap and water
  • Do not attempt to clean fluids unless properly trained and equipped.
  • Always use rubber or latex gloves when in the proximity of bodily fluids and consider them as infectious.
  • Gloves that have been in contact with bodily fluids must be disposed of in a biohazard container and hands must be washed with soap and water.
  • Sinclair Police will contact Facilities Management for the cleanup and the disposal.


  • Review the ACTIVE SHOOTER PROCEDURE at the beginning of this page.
  • A lockdown is used when it is more dangerous to evacuate than to remain. When in a lockdown, remain calm and stay with your group of people. Lock doors and windows and close shades, if possible. Turn off interior lighting. Stay away from doors and windows. Listen for information over the EBS.
  • The Sinclair Police will issue the lockdown notice.
  • DO NOT open your locked door unless you are 100% certain that it is a police officer asking you to do so.
  • Notify Sinclair Police at 937-512-2700 or 937-512-2534 of facts and of your location.
  • If you hear a gunshot, get on the floor and remain quiet.
  • DO NOT leave while under a lockdown.
  • ONLY Sinclair Police can cancel a lockdown.


  • Check the individual and direct someone to contact Sinclair Police at 937-512-2700 or 937-512-2534.
  • Render first aid if properly trained. Report all medical injuries and accidents to Sinclair Police.
  • Police Officers are certified in the use of CPR, First Aid and AED’s. It is important that complete and accurate information be provided when requesting assistance.
  • Always call Sinclair Police. Do not call 911 as this will cause a delay in the emergency response.


  • Notify Sinclair Police at 937-512-2700 or 937-512-2534 if you experience a power outage. Campus buildings are equipped with backup generators which will come on line after 15 seconds of an outage.
  • Do not evacuate unless told to do so by police or fire personnel. If an evacuation is ordered, refer to the EVACUATION section.
  • Turn off equipment which may be damaged when normal power is restored. 


  • Never touch or move any item that appears suspicious. Only you know what is suspicious to you so trust your instincts. Leave it exactly where it was found and immediately notify Sinclair Police at 937-512-2700 or 937-512-2534.
  • If the suspicious package was discovered as it was being delivered to you, avoid dropping, throwing or other abrupt movements. Gently set the package down.
  • Do not use a cell phone within 100 feet of the package.
  • Isolate the package by evacuating the room and locking the door.
  • Sinclair Police will determine if a full scale evacuation is in order however, the immediate classroom or office can be evacuated by any staff or faculty member.
  • If Sinclair Police, Dayton Police Department or the Dayton Fire Department issues a full evacuation, refer to the EVACUATION section.


  • The standard National Weather Service Terms are Watch and Warning.   
  • Watch: conditions are good for development.
  • Warning: a dangerous situation has been sighted.
  • Go to your designated shelter, take others with you, follow college Emergency Broadcast System (EBS) instructions and remain in Tornado Safe Zone until released by Sinclair Police. Sinclair Police will continue to monitor the conditions and will issue additional information over the EBS as the situation changes.
  • Sinclair Police monitor severe weather conditions and when conditions become extreme and classes are impacted, notifications are made on both the Sinclair Info Line (937-512-2888) and the Internet. Do not call Sinclair Police to ask about weather situations. In the event that classes are in session and the college elects to close, an emergency announcement will be made over the EBS closing the facilities.