The Refund Appeals Committee meets the 6th or 7th week of each quarter. Please submit forms no later than seven (7) days prior to the first meeting of the upcoming quarter. The meeting dates are subject to change so please email tiffany.gehrich@sinclair.edu or call (937) 512-3864 to confirm the meeting date.
INSTRUCTIONS FOR FILING A REFUND APPEAL
FOR FINANCIAL AID STUDENTS
Prior to submitting this request, check with the Office of Financial Aid to see what effect dropping your course(s) will have on your aid. If the appeal is granted, this could result in the student owing for tuition, books purchased and/or refund received.
The Committee will NOT consider a Refund Appeal if any of the following conditions exists:
- Course(s) were not officially dropped or student has received a grade other than a “W.”
- Course(s)dropped for work related reasons (e.g., promotions, added hours, shift changes, etc.). The Dean of the division will attempt, if possible, to place you in another section of the same course that is more compatible with your work schedule, but you MUST contact that particular division.
- Drops occurring later than halfway through the quarter
If the above factors do NOT apply, then the Committee will consider a Refund Appeal when
- The request is submitted within twelve (12) months of the date the student withdraws from a particular class.
AND
- Your withdrawal is based on a medical emergency involving yourself or a medical emergency or death involving a member of your immediate family, which includes a: mother, father, sister, brother or child.
Please Note: grandparents, aunts, and uncles are not considered immediate family for a refund.
Partial refunds may be given based on the date of formal withdrawal.
Required for a medical emergency withdrawal:
- In medical situations, your refund request MUST be accompanied by a Physician’s statement, on the Physician’s letterhead, verifying the medical condition and the date(s) student is unable to attend class.
- In the case of a death of a family member, you MUST include an obituary or other formal notice.
The Committee will review and act upon all refund requests submitted. In addition to the situations described above, the Committee will generally act favorably in instances of verifiable mistakes or errors on the part of the college.
Reminder: The Committee meets only once per quarter and you will be notified of the decision by mail. Please verify current address with the Registration & Student Records Office.
Return completed Refund Appeal Form, along with documentation to:
Sinclair Community College
Bursar’s Office, Room 10244
444 West Third Street
Dayton, OH 45402Forms may also be Faxed to: (937) 512-2391 or submitted online. Call (937) 512-3864 with questions.
