Information Concerning Refunds

There are a variety of refunds the Bursar Office is responsible for disbursing. The most common are discussed below.

Refund of tuition and fees for cancelled or dropped classes
Late Registration and First Time Registration Fees are Non-Refundable
If a student paid by cash or check and has a class cancelled or drops a class during the refund period published in each term's class bulletin, a refund check will be mailed to the student's home address currently on file with the Registration and Student Records office. If a student paid by Visa or MasterCard and has a class cancelled or drops a class during the refund period published in each term's class bulletin, the refund will be issued back to the Visa or MasterCard used for payment. If the student paid using a combination of payment methods (ex. check and Visa) and has a class cancelled or drops a class during the refund period published in each term's class bulletin, the refund will first be issued consistent with the last form of payment received, up to amount of that payment, and any excess will then be issued consistent with the earlier form of payment. The class must be dropped during the refund period.  This refund will be for 100% of tuition and fees paid for the class. Refund checks for classes dropped prior to the published final date to withdraw with a refund will be mailed approximately 14 business days after the beginning of the term.
 
Special attention should be given when registering for non-standard courses. Since these courses are not of standard length, they have different refund and withdrawal dates. It is the student's responsibility to be aware of this information and other matters related to his or her registration. Refund checks for classes dropped prior to the published final date to withdraw with a refund will be mailed approximately 14 business dates after the first day of the term.  Refund checks for non-standard courses within final refund dates after the published date will be mailed with two weeks of that drop.

Refund of unused financial aid (Pell, Loans, Scholarships, etc.)
Unused refundable financial aid will be mailed out within a month after the beginning of each term or within a few business weeks after the financial aid office receives all documentation and updates the student's record. All checks are mailed!

Refund of student deposits
A request for a refund of a student deposit must be made using the Student Deposit Refund Form and be sent to one of the following:
Sinclair Community College
Attn:  Bursar Office – Sponsored Programs
444 West Third Street
Dayton, Ohio  45402
Fax: 937-512-2391
bursar@sinclair.edu
tiffany.gehrich@sinclair.edu
angela.mccullah@sinclair.edu
Refund appeals
A student dropping a class after the published date to drop with a refund may complete a Refund Appeal Form. This form, along with any accompanying documentation, will then go to the Refund Appeals Committee. As a rule, refunds are generally granted only in such cases as withdrawals for medical emergencies involving the student or an immediate family member for whom the student is the primary care giver, death of an immediate family member, or instances where the school is at fault.  Refund Appeal Forms are available at the Bursar's Office, Building 10, 2nd floor or by clicking on Tuition Refund Appeal from the menu located on the left column of this page.