Proctor Information and Procedures

Students who live beyond 60 miles from Sinclair’s Dayton campus and who choose to use a proctor* are responsible for locating the proctor, scheduling appointments for tests, paying proctor fees (if any), reimbursing the proctor for mailing expenses, and taking tests in the time allotted by class instructors. Once a qualifying proctor has been found, the student must complete Sinclair’s Proctor Agreement Form.

Proctor Information

Locating a proctor, or exam supervisor, is usually simple. The proctor must meet the following requirements:

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  • The proctor must either hold one of the following positions or work at one of the following types of institutions:
    • Full-time school or public librarian
    • University or college testing center administrator/coordinator
    • Commercial testing center
    • Tutoring or learning center
    • School superintendent, principal or guidance counselor
    • Education director at a hospital
    • Human resources training director
    • Military base educational services officer
    • Military base college
    • Military commissioned officer of higher rank (than the student)
    • Embassy educational center/officer
  • The proctor cannot be any of the following:
    • a current Sinclair Community College student
    • a relative of the student
    • a personal friend of the student
    • live at the same address as the student
    • a neighbor of the student
    • a direct supervisor of the student
    • employed by the student
    • coworker of the student
  • The proctor’s position/relationship with the student may not present any conflicts of interest.
  • The proctor must provide a professional email account, phone number and physical work address to verify their position.
  • The proctor will administer and supervise the indicated test(s), providing the student with access to the test only while the student is testing.
  • The proctor may not administer the test(s) in a student’s or proctor’s home.
  • The proctor will personally mail the completed test(s) back to Sinclair Community College by the specified due dates (at the student’s expense).

Test Proctoring Procedures

  • The student must complete and submit the Proctor Agreement Form.
  • The SinclairOnline Testing Coordinator will verify that the proctor* selected by the student meets the requirements.
  • All tests will be sent directly to the approved proctor.
  • The student must show a valid government-issued photo ID to their proctor and provide a copy of this ID to give to the proctor on the day of the test before the test can be administered.
  • The test proctor administers the tests in a quiet and secure environment.
  • The test proctor maintains the integrity of all tests.
    • This includes staying with students at all times during testing.
    • The proctor ensures the testing instructions are followed.
    • The proctor personally mails the original tests and the student's answers back to the instructor along with the copy of the student’s ID.
  • Students are only allowed access to tests when the tests are administered. No photocopies of tests or answers are permitted.
  • The student is responsible for paying any fees the proctor may charge and for reimbursing the proctor for all mailing expenses.
  • A new Proctor Agreement Form must be submitted if a previously approved proctor has not been utilized within the last two years. 

*All proctors are subject to approval by the SinclairOnline Testing Coordinator.