Records as defined in section 149.011 of the Ohio Revised Code may only be retained and destroyed as indicated on a Records Retention Schedule (see Form R1) approved by the College Records Manager, and subject to established Records Management procedures.

The work of committees and task forces of the College must be documented and that documentation appropriately maintained for future reference.

All Sinclair Community College business records must be disposed of according to the guidelines laid out in the retention schedules and disposal must be documented appropriately.

No records shall be destroyed if they pertain to any pending legal case, claim, or action.

No records listed on a Departmental Retention Schedule shall be destroyed without an approved Certificate of Destruction.

Changes to a signed Certificate of Destruction must be initialed by the Records Manager.

Records Management will microfilm vital and historical records at no cost to the department and non-vital/non-historical records for an appropriate fee.

Vital records are irreplaceable and must be protected, where practical, by microfilming.

All college business records in electronic or any other form, are subject to the same policies of records retention.

The Sinclair Community College Archives is the official repository for records of historical value relating to Sinclair.

The Archivist is responsible the development and enforcement of guidelines for acquisition and use.

Archives acquisitions must conform to the policy for non-cash donations.

The Records Center may be used for the storage of any Sinclair-related, non-organic, non-hazardous material that has not passed its destruction date.

For information contact the Records Manager (julie.fairchild4724@sinclair.edu)or call 937-512-2319.