Campus Departments

my.sinclair | Course Schedule | Visit | Apply Now Sinclair Community College

Academic Programs | Future Students | Current Students | Alumni | About Sinclair

ABOUT SINCLAIR

About Sinclair

Campus Departments

Purchasing

Policies and Procedures

College Purchasing Policy

Vendor Information and Selection

College Approved Travel Policies

Exhibit A Waiver of Competitive Bidding Form

Organization and Objectives

Purchase Contracts

Requests for Quotations

Funding and Requisitioning

Code of Ethics

General Practices, Procedures, and Policy

Receiving and Inspection

V. Funding and Requisitioning

A.	Funding
	All funds deposited with the College, regardless of source, are College funds and must be handled in accordance with College policy. Although departments are allocated funds in their budgets, this allocation is only an authority to requisition, not to purchase. P-card purchases do not follow the requisition process; however, all P-card purchases are subject to purchasing policies found in this manual.

B.	Account Charged
	The final decision on budget accounts to be charged is the responsibility of the Accounting Department in coordination with the initiating department. Purchase orders will be processed against the account number approved by the Accounting Department.

C.	Requisition to Purchase
	A requisition to the Purchasing Department shall be initiated by the College Department for the purchase of all equipment, materials, supplies, and services which are not available through the Sinclair Bookstore or can be acquired through the Procurement Card process.

D.	Requisition – Approval Process
	Signature approval authority is as follows:
	Up to $9,999.99 - Dean or Director Approval $10,000 to $49,999.99 - VP Approval $50,000 and over - President Approval The Accounting Department will be responsible to ensure the appropriate signature authority has occurred.

E.	Requisition – Special Approvals
	The purchase of certain goods and services best serves the College when coordinated through a central location, this provides campus-wide continuity and compatibility. Therefore, the additional approvals will be required for the following purchases. It is highly recommended that the requestor should make contact prior to researching the acquisition. Computers, computer peripherals, hardware and software, (except routine upgrades and supply items) by the Manager of Information Processing & Technical Services. Publications, printing, etc. by the Manager of Publications. Copy Machines & Audio-visual equipment by the Manager of of Information Processing & Technical Services. Telephone equipment (including cell phones) by the Voice Telecommunications Administrator. Insurance by the Director of Business Services. Furniture, by the Manager of Planning and Construction. Note: Standards are on the Purchasing website and Furniture Request Form is under "College Forms." Marketing, advertising or promotional/novelty items by the Senior Director of Marketing.

Did You Know?

Out of 1,200 community colleges in the nation, Sinclair is one of 20 board member colleges of the League for Innovation in the Community College.

Sinclair awards on average $80 million in financial aid and scholarships each year.

Sinclair offers the lowest tuition rate in Ohio.

Sinclair is one of only 12 Vanguard Learning Colleges in the U.S. and Canada, named for our "outstanding record of achievement in learning-centered education."

Workforce Development | College Spotlights | Getting Started at Sinclair | Donors

Learning Centers: Englewood | Huber Heights | Preble County
Courseview Campus Center | Online Learning | Wright-Patterson AFB