Campus Departments

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ABOUT SINCLAIR

About Sinclair

Campus Departments

Purchasing

Policies and Procedures

College Purchasing Policy

Organization and Objectives

Code of Ethics

General Practices, Procedures, and Policy

Vendor Information and Selection

College Approved Travel Policies

Funding and Requisitioning

Purchase Contracts

Receiving and Inspection

Requests for Quotations

Exhibit A Waiver of Competitive Bidding Form

V. Funding and Requisitioning

A.	Funding
	All funds deposited with the College, regardless of source, are College funds and must be handled in accordance with College policy. Although departments are allocated funds in their budgets, this allocation is only an authority to requisition, not to purchase. P-card purchases do not follow the requisition process; however, all P-card purchases are subject to purchasing policies found in this manual.

B.	Account Charged
	The final decision on budget accounts to be charged is the responsibility of the Accounting Department in coordination with the initiating department. Purchase orders will be processed against the account number approved by the Accounting Department.

C.	Requisition to Purchase
	A requisition to the Purchasing Department shall be initiated by the College Department for the purchase of all equipment, materials, supplies, and services which are not available through the Sinclair Bookstore or can be acquired through the Procurement Card process.

D.	Requisition – Approval Process
	Signature approval authority is as follows:
	Up to $9,999.99 - Dean or Director Approval $10,000 to $49,999.99 - VP Approval $50,000 and over - President Approval The Accounting Department will be responsible to ensure the appropriate signature authority has occurred.

E.	Requisition – Special Approvals
	The purchase of certain goods and services best serves the College when coordinated through a central location, this provides campus-wide continuity and compatibility. Therefore, the additional approvals will be required for the following purchases. It is highly recommended that the requestor should make contact prior to researching the acquisition. Computers, computer peripherals, hardware and software, (except routine upgrades and supply items) by the Manager of Information Processing & Technical Services. Publications, printing, etc. by the Manager of Publications. Audio-visual equipment by the Manager of Multimedia Services. Telephone equipment (including cell phones) by the Voice Telecommunications Administrator. Copy machines and insurance by the Director of Business Services. Furniture, by the Manager of Planning and Construction. Note: Standards are on the Purchasing website. Marketing, advertising or promotional items by the Senior Director of Marketing.

Did You Know?

Sinclair is the largest regional provider of online education, with more than 180 different online courses.

With more than 40 clubs and organizations, Sinclair's campus life is active and vibrant.

Sinclair is one of only 12 Vanguard Learning Colleges in the U.S. and Canada, named for our "outstanding record of achievement in learning-centered education."

Sinclair offers the lowest tuition rate in Ohio.

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